FROM: Barry Wood, Assessment Division Director
RE: Cyclical Reassessment Monthly Status Report
DATE: July 24, 2014
Over the past several years, through the efforts and hard work of local officials, all counties in the state have returned to on-time property tax billing. To maintain this statutory timeframe, the Department of Local Government Finance (“Department”) will continue to keep on-time billing as its top priority. As part of the “cyclical reassessment,” on-time billing hinges on timely completion. The Department is releasing a tool to assist local officials in preserving the success achieved in recent years by completing an on-time reassessment.
Per Indiana Code 6-1.1-4-31 (a) – see below, the Department will begin implementing a monthly status report effective August 1, 2014. The template for the report is attached. The purpose of this monthly status report is to ensure counties are meeting the statutory benchmarks for completion of the cyclical reassessment (Indiana Code 6-1.1-4-4.2 (c) and Indiana Code 6-1.1-4-21.4 (a) – as amended by SEA 420-2014, see below), as well as to provide assessing officials the opportunity to report issues. Per IC 6-1.1-4-21.4 (a), the appraisal of one-third (1/3) of the parcels shall be completed before August 1, 2014. The appraisal of two-thirds (2/3) of the parcels shall be completed before November 1, 2014. The appraisal of all the parcels shall be completed before January 1, 2015. If a county assessor employs a professional appraiser or a professional appraisal firm to make real property appraisals of a group of parcels under a county's reassessment plan, the professional appraiser or appraisal firm must file appraisal reports with the county assessor by the dates set forth in subsection (a).
The information provided in the monthly report will also be used to update two (2) General Reassessment Status Maps – one (1) for the parcel review process and the other for the data review process. The Department considers the completion of a parcel review to include both the physical inspection and the corresponding data entry and update of the parcel characteristics in the CAMA system. Therefore, both maps designate timeliness based on the statutory benchmarks.
The data review process map should reflect the percent complete of all of the parcels. (For example, if a county has reviewed 50% of the parcels and has entered 100% of the data, the map would show 50% complete rather than 100% complete. If the county had completed 50% of the data entry for those same parcels, then the map would indicate 25% of all parcels had been data entered). The status maps will be accessible on the Department’s website at http://www.in.gov/dlgf/6827.htm?WT.ac=statusmap.